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definition - State_Records_Office_of_Western_Australia

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State Records Office of Western Australia

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The State Records Office of Western Australia is the Western Australian government archive authority with responsibility for identifying, managing, preserving and providing access to the State's archives. The SRO also delivers best practice records management services to State and Local Government agencies.

The State Records Office (SRO) operates under its own legislation, the State Records Act 2000, which was formally proclaimed in the Government Gazette on the 30th November 2001. The SRO is an independent Government agency within the Department of Culture and the Arts.

Contents

History

The nucleus of the State archives collections is the Colonial Secretary's Office records acquired in 1903 by the first Librarian of the Public Library, Dr James Sykes Battye. Concern about the destruction of valuable records prompted the formation of the Public Records Committee (chaired by Dr Battye) in 1923, which was later revived as the State Archives Board in 1929, functioning until 1943. In March 1945, Mollie Lukis was appointed as the first Archivist overseeing the development of the State's archival collections and in 1956 the State archives collection became part of the J.S. Battye Library of West Australian History.

In 1988 the State Archives became a separate Directorate within the Library and Information Service of Western Australia (LISWA)and in 1990 a Records Management Branch, (now called Recordkeeping Services), was established to enable more active engagement in records management matters at both State and Local Government level. In 1995 the State Archives was renamed the Public Records Office and the responsibility for private archives was transferred to the Battye Library in 1996. In April 1999 the SRO moved to its current home on the ground floor of the Alexander Library Building and was officially christened with its current name.

In November 2000 the State Records Act was passed and the State Records Commission was established and the State Records Office became independent of LISWA.

Legislation

The State Records Act2000 replaced the archives and recordkeeping aspects of the Library Board of Western Australia Act 1951-1983. Providing for an independent State Records Commission (SRC) with standards-setting, auditing and reporting responsibilities, the SRC is accountable directly to Parliament. Membership of the Commission is at a level commensurate with the high degree of accountability and transparency that are hallmarks of the legislation. The four members of the Commission are the Auditor General, the Information Commissioner, the Ombudsman, and an appointee with recordkeeping experience from outside Government.

The SRO has legislative responsibility for ensuring government records are appropriately created and maintained.

The SRO also manages the State archives collection, defined as those government records recognised as having continuing and enduring value for the State and the community and which have been transferred to the SRO's custody.

The current legislation has its genesis in the recommendations of the 1996 Commission on Government - Specified Matter 9. The Commission on Government was itself the result of the Royal Commission into the commercial activities of Government and other matters, better known as WA Inc.

The State Archives collection

The State Records Office maintains approximately 15 linear kilometres of archival records, comprising over 2 million items and created by over 1,300 individual State and Local Government agencies, many of which are now defunct. The State archives collection is the largest collection of documentary heritage in Western Australia and records date from the foundation of the Swan River Colony in 1829.

The State Archives collection includes:

- Records about Indigenous Western Australians
- The Archictectural and Engineering plans of the Public Works Department
- Records of Land grants and purchases from the 19th and early 20th centuries
- Colonial/Chief Secretary's Office records from 1828 until early 20th century
- Records of Convicts transported to Western Australia, 1850-1868. These have been inscribed on UNESCO's Memory of the World Register.
- Court Records; including those of the Supreme Court dating from 1832 until mid 20th century.
- Records of the Education Department and various State Schools
- Harbour and Shipping records and 19th century Passenger Lists
- Records about Hospitals and Health Department Records
- The records of Local Governments in WA
- Mines Department Records
- Police Department and Police Station Records
- Premier, Cabinet and Parliamentary Records
- Prison and Gaol Records
- Records about the development of Railways in Western Australia

Accessing the State's archives

Records in the State archives collection can be viewed onsite in the SRO's Search Room in the Alexander Library Building in the Perth Cultural Centre, 9.30am - 4.30pm, Monday - Friday. The State Records Office is located on the Ground Floor of the Alexander Library Building, in the Perth Cultural Centre. Information about the records in the collection can be found using the SRO database AEON (http://www.sro.wa.gov.au/aeon).

Notes

The SRO is a separate entity, although it is sometimes confused with the Battye Library, a collection area of the State Library, due to its housing in the same building - the Alexander Library Building (named after Professor Fred Alexander).

In other Australian States and locations the equivalent office may be known as the 'Public Records Office' or the 'State Archives'.

See also

References

Towards a State Archive in Western Australia, 1903-1945 / by Michael NindPublished in Early Days (Vol. 11, Pt. 3) in 1997.
This article provides a concise account of the developments that led to the appointment of Mollie Lukis in 1945 as the State's first Archivist.

The Pre-history of the State Archives : address / by Sir Paul Hasluck
Transcript of an address given by Sir Paul Hasluck in March 1982 to the Friends of Battye Library. The original recording also available from the State Library's Oral History Collection (OH1091)

The State Archives of Western Australia / by Tom Reynolds and Christopher Coggin
Published in Western Perspectives: Library and Information Services in Western Australia (edited by Robert C. Sharman and Laurel A. Clyde) in 1990.

External links

Official site (http://www.sro.wa.gov.au)

Information about the State Records Commission (http://www.sro.wa.gov.au/src/src.asp)

State Records Act 2000 (http://www.slp.wa.gov.au/legislation/statutes.nsf/main_mrtitle_924_homepage.html)

Archives Explored Online Database (http://www.sro.wa.gov.au/aeon)

External links

 

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