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The National Archives

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File:National archives 2007 02 03.JPG
The National Archives building at Kew.

The National Archives (TNA) is a UK government department and an executive agency of the Secretary of State for Justice. It was created in April 2003 to maintain a national archive for "England, Wales and the central UK government".[1] There are separate national archives for the rest of the United Kingdom: the National Archives of Scotland holds government and private documents relating to Scotland and the Public Record Office of Northern Ireland holds records for Northern Ireland.

TNA was formerly four separate organisations: the Public Record Office, the Historical Manuscripts Commission (formerly the Royal Commission on Historical Manuscripts), the Office of Public Sector Information (OPSI) and Her Majesty's Stationery Office (HMSO).

It is institutional policy to include the definite article, with an initial capital letter, in its name (hence "The National Archives", sometimes abbreviated as TNA) but this practice is rarely followed in the media.

Contents

Location

The National Archives are based in Kew in the London Borough of Richmond upon Thames in South West London. The building was opened in 1977 as an additional home for the public records, which were held in a building on Chancery Lane. The site was originally a World War I hospital, which was later used by several government departments.[2] It is near to Kew Gardens Underground Station.

Formerly The National Archives ran the Family Records Centre in Islington on a joint basis with the General Register Office, this site closed in March 2008. There are also offices in central London (currently Admiralty Arch) and Norwich, both of which are primarily for former OPSI staff. There is also an additional record storage facility (DeepStore) in the worked-out parts of Winsford Rock Salt Mine, Winsford, Cheshire.

History

For earlier history see the article on the Public Record Office

The National Archives was created in 2003 by combining the Public Record Office and the Historical Manuscripts Commission and is both a non-ministerial government department in its own right and an executive agency reporting to the Secretary of State for Justice. The current Chief Executive (formally Keeper of the Public Records and Historical Manuscripts Commissioner) is Natalie Ceeney, formerly Director of Operations and Services at the British Library. She has replaced Sarah Tyacke (also previously of the British Library), who retired in October 2005.

On 31 October 2006, The National Archives merged with the Office of Public Sector Information (OPSI), which itself also contained Her Majesty's Stationery Office (HMSO) which was previously a part of the Cabinet Office. The name stayed The National Archives. The merger's aim was to create a stronger National Archives which can lead information management, ensuring that government information is managed effectively - both to support today's government effectiveness and to guarantee the long term role of the archive.

Key Roles

TNA claims it is "at the heart of information policy - setting standards and supporting innovation in information and records management across the UK, and providing a practical framework of best practice for opening up and encouraging the re-use of public sector information.[3] This work helps inform today's decisions and ensure that they become tomorrow's permanent record."It has a number of key roles in information policy:

  • Policy — advising government on information practice and policy, on issues from record creation through to its reuse
  • Selection — selecting which documents to store
  • Preservation — ensuring the documents remain in as good a condition as possible
  • Access — providing the public with the opportunity to view the documents
  • Advice — advising the public and other archives and archivists around the world on how to care for documents
  • Intellectual property management — TNA (via OPSI and HMSO) manages crown copyright for the UK
  • Regulation — ensuring that other public sector organisations adhere to both the public records act and the PSI reuse regulations.

Collections

Types of Records

The National Archives is the UK government's official archive, 'containing 1000 years of history from Domesday Book to the present', with records from parchment and paper scrolls through to digital files and archived websites.[4] The material held at Kew includes the following:

There is also a museum, which displays key documents such as the Domesday Book and has exhibitions on various topics using material from the collections.[5]

Access to documents

The collections held by the National Archives can be searched using their on-line catalogue

Entrance to The National Archives is free.[6] Anybody aged 14 or over can access the original documents at the Kew site, after producing two acceptable proofs of identity and being issued a free Reader's Ticket.[7]

The reading room has terminals from which documents can be ordered up from secure storage areas by their reference number. The reference number is composed of three sections: the department code of up to four letters, such as WO for the War Office; a series or class number, for the "subcategory" or collection that the document comes from; and an individual document number. Documents can also be ordered in advance.[8]

Once a document has been ordered, The National Archives aims to get it to the reader within 35 minutes (assuming it is kept at Kew rather than at their second repository, "Deep Store" – a former salt mine in Cheshire): it can take 2-3 days for files to be retrieved from the latter. Special arrangements are in place for readers wishing to retrieve large groups of files.

A reader's ticket is not needed to access records on microform. Frequently accessed documents such as the Abdication Papers have been put on microfilm, as have records for two million First World War soldiers. The originals of the latter were stored in a warehouse in London along with four million others, but incendiary bombs dropped on the warehouse in the Second World War started a fire in which most were destroyed. The surviving third were largely water or fire-damaged and thus acquired the colloquial name of the "Burnt Documents." Because they were mostly too fragile for public access, they were put on microfilm with the aid of the Heritage Lottery Fund. They have now also been digitised and are available on the Ancestry website.

Some of the most popular documents have now been digitised and are available to download, via the DocumentsOnline delivery system, for a small fee.[9] All of the open census records have been digitised, and there are also significant other sources online (such as wills proved in the Prerogative Court of Canterbury, 1383-1858). Researchers are encouraged to check the online services first, to see if they can get what they want online. If a document is available online, The National Archives' policy is to encourage people to use the digital copy and not the original, even if they come to Kew, in order to protect the original from damage.

The National Archives has also now set up a 'digitisation on demand' service (called 'Digital Express') where for a small fee a document can be scanned and sent to the researcher electronically (up to 10 pages for a fixed fee) to enable people to access the documents wherever they are, (excluding particularly large or fragile records).[10]

Storage

Moveable shelving in one of the more modern repositories

The documents are stored on compactus - double-sided shelves, which are pushed together so that there's no aisle between them. A large handle on the end of each shelf allows them to be moved along tracks in the floor to create an aisle when needed.

They are generally stored in acid-free folders or boxes.

In the event of a fire The National Archives would be clearly unable to use sprinklers for fear of ruining its holdings, and so when the building is evacuated, argon gas is released into the air-tight repositories.

2005 discovery of forgeries

In June 2005 journalist Ben Fenton of The Daily Telegraph received an email from a colleague asking him to investigate documents held at TNA that alleged that a British intelligence agent had, on the orders of Winston Churchill, murdered Heinrich Himmler, the head of the Nazi SS, in 1945.[11]

The three documents had come to prominence after being revealed by author Martin Allen in his book Himmler's Secret War.[11]

On viewing photographs of the documents Fenton's suspicions were immediately aroused by the fact that such a controversial policy was casually committed to paper, even to the extent of naming the assassin, and by the use of colourful language, unlike the civil service language of the 1940s used by senior Foreign Office officials John Wheeler-Bennett and Robert Bruce-Lockhart.[11]

Viewing the original documents the next day, Fenton spotted what looked like pencil marks beneath the signature on one of them. This confirmed his suspicions and, along with his experience of analysing historic documents, it enabled him to persuade The Daily Telegraph to pay for forensic analysis.[11]

TNA staff took four files, along with authenticated copies of the authors' handwriting, to Dr Audrey Giles, a former head of Scotland Yard's Questioned Documents Unit where she confirmed that the documents were certainly forgeries. One letter head had been printed on a laser printer, the earliest example of which was produced in 1977 and all had tear marks where they had been threaded on to the security tags. Further investigations by TNA staff revealed that the counterfeit documents contained errors, breaches of protocol and etiquette which their supposed authors would not have committed, prompting one expert to state that the inconsistencies in the papers "would lead any serious historian to question their veracity".[11]

After his account of the deception appeared in the newspaper, Fenton was contacted by a German academic, Ernst Haiger, who informed him of his own suspicions over other TNA documents cited in an earlier Allen book. Examination by TNA experts led to more than a dozen documents being identified as suspicious and submitted to Home Office specialists for examination. When they, too, were declared forgeries, the TNA called in the police.[11]

In the addendum to the later American edition of the book (which acknowledged the fact that the papers were forged), Allen theorised that, some time after he saw the documents, they had been removed and replaced with clumsily forged replicas, to cast doubt upon his discoveries.[11]

In all, twenty-nine forged documents were discovered, each typed on one of only four typewriters. They were placed in twelve separate files, and cited at least once in one or more of Allen's three books. According to the experts at TNA, documents now shown to be forgeries supported controversial arguments central to each of Allen's books: in Hidden Agenda, five documents now known to be forged helped justify his claim that the Duke of Windsor betrayed military secrets to Hitler; in The Hitler/Hess Deception, thirteen forged papers supported Allen's contention that, in 1941, British intelligence used members of the Royal Family to fool the Nazis into thinking Britain was on the verge of a pro-German putsch; in Himmler's Secret War, twenty-two counterfeit papers also underpinned the book's core claims that British intelligence played mind games with Himmler to encourage him to betray Hitler from 1943 onwards, and that ultimately they murdered the SS chief.[11]

In 2007 the Crown Prosecution Service announced that it was "not in the public interest" to prosecute the only suspect questioned by police. Allen's health problems had prevented the police questioning him for nine months, after which he told them he was wholly innocent. In a December 2007 response to questions from Norman Baker MP, the Solicitor-General said that the police investigation, guided by the opinion of a senior barrister, had produced "sufficient evidence for a realistic prospect of conviction" on charges of forgery, using a forged document and criminal damage but it had been decided that it was not in the public interest to proceed. In reaching that decision, "matters relating to Mr Allen's health and the surrounding circumstances were significant in deciding that a prosecution was not in the public interest".[11]

a well-planned attempt to corrupt the UK's primary source of historical information

—Detective Inspector Andy Perrott , Financial Times, 3rd May 2008

It is hard to imagine actions more damaging to the cause of preserving the nation's heritage, than wilfully forging documents designed to alter our historical record.

—Historian Sir Max Hastings , Financial Times, 3rd May 2008

Other Services

The National Archives also provides services to help users in their research and also find collections beyond those they hold.

Education

The National Archives' education website is free online resource for teaching and learning history, aimed at teachers and students.

Access to Archives

Access to Archives (also known as A2A) is a database containing details of archival collections held in many different archive repositories in England and Wales.[12] As of March 2008, there are no more plans to add additional collections to A2A due to lack of funding from the Heritage Lottery Fund and the changing financial priorities of the TNA, though there is still facilities to update existing entries.[13] The A2A database was transferred to the TNA's with a new platform with a simpler interface to ensure its availability.[14]

National Register of Archives

The National Register of Archives (NRA) is the central point for the collection and circulation of information about the content and nature of archival manuscripts relating to British history.[15] It contains unpublished lists and catalogues that describe archival collections in the UK and overseas. The register can be consulted in the National Archives reading room and the index is searchable as on-line database on the National Archives web site.[15]

The information is collected in a variety of ways. TNA is sent hard-copy catalogues from archival repositories who hold records relating to British history. These are kept in the reading room at the National Archives and indexed on the on-line database. TNA conducts an annual survey of archival repositories on the NRA and records all new accessions, and the accession lists are also available on the TNA's web site. Also information is taken from surveys and guides to archival collections as well as other publications.[15]

The NRA index can be searched by the following categories: Corporate name - records relating to businesses and organisations; personal name - records relating to individuals; family name - records relating to particular families and estates; and place names in the UK and overseas.[15]

There is also an National Register of Archives for Scotland which is based in the National Archives of Scotland

ARCHON directory

ARCHON Directory is a database of contact details for archive repositories in the UK and institutions elsewhere in the world which have substantial collections of manuscripts relating to British history.[16]

'Your Archives'

Your Archives is a wiki for the National Archives on-line community which was launched in May 2007.[17] The contributions are made by users to give additional information to that which is available on the other services provided by the National Archive, including the catalogue, research guides, documentonline and National Register of Archive.[18] Your Archives encourages users to create articles not only about historical records held by the National Archives, but those held in other archive repositories.[19]

Databases

They also host several databases on types of records including hospital records; migration records; and manorial records[20]

See also

References

  1. ^ The National Archives. “About us”. Accessed 17 November 2008.
  2. ^ "Your Archives article The Opening of the Public Record Office in Kew in 1977". The National Archives. http://yourarchives.nationalarchives.gov.uk/index.php?title=The_Opening_of_the_Public_Record_Office_in_Kew_in_1977. Retrieved 2007-07-05. 
  3. ^ "About Us, About us". The National Archives. http://www.nationalarchives.gov.uk/about/default.htm?source=ddmenu_about0. Retrieved 2007-07-05. 
  4. ^ "Who we are, what we do and how we operate". The National Archives. http://www.nationalarchives.gov.uk/about/whowhathow.htm. Retrieved 2008-07-05. 
  5. ^ "Visit us, Museum". The National Archives. http://www.nationalarchives.gov.uk/events/museum.htm. Retrieved 2008-07-10. 
  6. ^ "Visit us, Why visit us?". The National Archives. http://www.nationalarchives.gov.uk/visit/default.htm?source=visit. Retrieved 2008-07-10. 
  7. ^ "Visit us, Registering for a readers ticket". The National Archives. http://www.nationalarchives.gov.uk/registration/. Retrieved 2008-07-10. 
  8. ^ "Visit us, Ordering documents in advance". The National Archives. http://www.nationalarchives.gov.uk/registration/. Retrieved 2008-07-10. 
  9. ^ "The National Archives, Documentsonline". The National Archives. http://www.nationalarchives.gov.uk/documentsonline/. Retrieved 2008-07-10. 
  10. ^ "The National Archives, Digital Express". http://www.nationalarchives.gov.uk/digitalexpress/default.aspx?DOCREF=CO%20386/170&Itemref=&ItemScope=. Retrieved 2008-07-10. 
  11. ^ a b c d e f g h i Fenton, Ben (3 May 2008). "Lies And Secrets". Financial Times. http://www.ft.com/cms/s/0/f3a43fbc-18ab-11dd-8c92-0000779fd2ac.html. 
  12. ^ "The National Archives – Access to Archives". http://www.nationalarchives.gov.uk/a2a/about.aspx. Retrieved 2008-07-04. 
  13. ^ "Archives Hub Steering Committee meeting, 1 November 2007, University of Manchester". Archives Hub. 2007-11-01. http://www.archiveshub.ac.uk/scmins21.shtml. Retrieved 2008-07-05. 
  14. ^ "A2A – Access to Archives home". http://www.a2a.org.uk/. Retrieved 2008-07-05. 
  15. ^ a b c d The National Archives. "National Register of Archives". The National Archives. http://www.nationalarchives.gov.uk/nra/default.asp. Retrieved 2007-07-05. 
  16. ^ "The National Archives - The ARCHON Directory". The National Archives. http://www.nationalarchives.gov.uk/archon/. Retrieved 2007-07-05. 
  17. ^ The National Archives (2007-05-14). "Your Archives' now open for contributions". The National Archives. http://www.nationalarchives.gov.uk/news/stories/159.htm?homepage=news. Retrieved 2007-07-05. 
  18. ^ "Your Archives". The National Archives. http://yourarchives.nationalarchives.gov.uk/index.php?title=Home_page. Retrieved 2007-07-05. 
  19. ^ "Your Archives: What can I contribute?". The National Archives. http://yourarchives.nationalarchives.gov.uk/index.php?title=Help:What_can_I_contribute%3F. Retrieved 2007-07-05. 
  20. ^ "The National Archives – Search the archives". http://www.nationalarchives.gov.uk/searchthearchives/default.htm?source=ddmenu_search9. Retrieved 2008-07-04. 

External links

Coordinates: 51°28′52″N 0°16′46″W / 51.48111°N 0.27944°W / 51.48111; -0.27944

 

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